Growthify

Administrative Assistant

Posted 15 Oct 2026

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We are seeking an Administrative Assistant to coordinate meetings and travel, prepare documents and reports, manage office supplies, and maintain organised records. The role supports managers with accurate, confidential and dependable administrative work.

About the role

As an Administrative Assistant, you will provide day-to-day administrative support to supervisors and managers. You will help keep schedules, documents, meetings and office information organised and up to date.

What you will do

  • Schedule and coordinate meetings, appointments and travel arrangements.
  • Prepare correspondence, drafts, memos, emails and regular management reports.
  • Record, transcribe and distribute meeting notes.
  • Answer telephone calls, take detailed messages and route information appropriately.
  • Maintain filing and organisational systems, including improvements that support efficient office operations.
  • Purchase and monitor office supplies while following approved budgets.
  • Handle administrative information with care and confidentiality.
  • Support the work and development of other administrative staff when needed.

Working style

This is a practical, detail-focused administrative role involving coordination with managers, colleagues and external contacts. The work combines scheduling, written communication, record keeping, telephone support and office organisation.

Requirements

Must have

  • Experience providing administrative or secretarial support in an office environment.
  • Experience scheduling and coordinating meetings, appointments or travel arrangements.
  • Experience preparing business correspondence, documents, emails or management reports.
  • Strong organisation and attention to detail when maintaining files, records and administrative information.
  • Ability to manage office supply inventories and follow budgeting practices.
  • Clear written and verbal communication, including accurate telephone message taking and meeting documentation.

Nice to have

  • Experience training or supporting other administrative staff.
  • Experience with Microsoft Office, Google Workspace, Slack, MailChimp or HubSpot.
  • Typing speed of approximately 70 words per minute.
  • Bookkeeping experience or intermediate Spanish language skills.

How to apply

  1. Apply online with your CV. You'll also answer 4 short questions from the employer. It takes about five minutes, and no account is needed.
  2. Confirm your email. We'll email you a link to confirm your address and follow your application.
  3. Hear back. A person on the hiring team reviews applications, and every applicant gets an outcome.
Apply now
Apply now